B. Braun Medical Inc., a leader in infusion therapy and pain management, develops, manufactures, and markets innovative medical products and services to the healthcare industry. Other key product areas include nutrition, pharmacy admixture and compounding, ostomy and wound care, and dialysis. The company is committed to eliminating preventable treatment errors and enhancing patient, clinician and environmental safety. B. Braun Medical is headquartered in Bethlehem, Pa., and is part of the B. Braun Group of Companies in the U.S., which includes B. Braun Interventional Systems, Aesculap® and CAPS®.
Globally, the B. Braun Group of Companies employs more than 64,000 employees in 64 countries. Guided by its Sharing Expertise® philosophy, B. Braun continuously exchanges knowledge with customers, partners and clinicians to address the critical issues of improving care and lowering costs. To learn more about B. Braun Medical, visit www.bbraunusa.com
Position Summary:
The Employee Expense Reimbursement Coordinator is responsible for managing and processing employee expense reports in an accurate, timely, and policy-compliant manner. This role plays a critical part in maintaining financial integrity by ensuring all submitted expenses adhere to company policies, regulatory requirements, and budget guidelines.
The coordinator serves as a primary point of contact for employees regarding expense-related inquiries, providing guidance on submission procedures, documentation requirements, and reimbursement timelines. They review expense reports for accuracy, verify receipts and supporting documentation, and coordinate approvals with managers and finance teams.
Additionally, the role involves maintaining detailed records, identifying discrepancies or potential policy violations, and assisting in audits or financial reporting activities. The Employee Expense Reimbursement Coordinator may also recommend process improvements, support system updates, and contribute to training initiatives to enhance compliance and efficiency.
Success in this position requires strong attention to detail, organizational skills, customer service orientation, and a solid understanding of financial policies and expense management systems.
Responsibilities: Essential Duties
- Process travel and expenses in Concur, while ensuring compliance with the company's travel and expense policies
- Manage and monitor Concur user profiles by maintaining changes, adding new users, and terminating previous users as necessary
- Ensure policy compliance using T&E system audit tools; general system oversight and coordination with Concur & travel management provider.
- Manage and configure the system in test and production environments which includes workflows, expense policy groupings, etc.
- Process HCP travel & expense reports in compliance with all applicable policies, laws and regulations.
- Work closely with IT, Finance, HR and external vendors to ensure system optimization
- Serve as the point person for end users of the Concur expense management platform and help with user inquiries and follow-ups.
- Train all new and existing employees on best practices related to travel and expenses
- Maintain FAQs/T&E resources within the intranet, and proactively reach out to key users/groups for training/communication.
The job function listed is not exhaustive and shall also include any responsibilities as assigned by the Supervisor from time to time.
General: It shall be the duty of every employee while at work to take reasonable care for safety and health of himself/herself and other persons.
Expertise: Knowledge & Skills
- Requires working knowledge of technical field/area of specialization.
- Exercises general application of principles, theories and concepts.
- Follows established procedures and guidelines.
Required:
- High school diploma/G.E.D or equivalent required, Associate's or technical degree preferred.
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2+ years related experience required.
- Occasional business travel required
The targeted range for this role takes into account a range of factors that are considered when making compensation and hiring decisions; included but not limited to: skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Compensation decisions are dependent on the facts and circumstances of each case. The range provided is a reasonable estimate.
B. Braun offers an excellent benefits package, which includes healthcare, a 401(k) plan, and tuition reimbursement. To learn more about B. Braun and our safety healthcare products or view a listing of our employment opportunities, please visit us on the internet at www.bbraunusa.com.
Through its “Sharing Expertise®” initiative, B. Braun promotes best practices for continuous improvement of healthcare products and services.
We are an equal opportunity employer. We evaluate applications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected characteristic. Know Your Rights: Workplace Discrimination is Illegal, click here.